BrandMaker.com - Functions Event Manager: Integrated Event Planning and Coordination

Event Manager

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List of Event Manager functions as PDF (137 KB)

Phone:+49 721 2012 519-40

Fax:+49 721 2012 519-98

info@brandmaker.com

General Request Callback Online Demo

Event overview
Dashboard overview for all events and their current status.

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Filter and sorting options based on different criteria, e.g. in progress, in preparation, own events, all events
Event search for quick information access

Event Folder
Each event has its own digital event folder which contains all relevant information.

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Contents of the Event Folder: event information, participants, tasks, defined approval and preparation workflows, deadlines, media and materials.
All participants can access information that is relevant for them at any time.

Ordering of advertising materials from a central pool
The Event Manager can be used to order the required advertising materials and give-aways directly from the central advertising material pool.

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Direct access to the central advertising material shop
Availability display and shopping cart
Display of ordered items and order status in Event Folder

Reservation of exhibits and furnishings
Exhibits and trade fair equipment such as booth furnishings can be administered and booked in the Event Manager module.

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Selection of required equipment from central catalogue
Availability information for required furnishings
Reservation and display of reserved trade fair equipment directly in Event Folder

Management of advertising materials and trade fair equipment
The connection to the BrandMaker Shop module allows head office employees to manage exhibits and advertising materials.

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Approval of requested materials
Maintenance and update of exhibit and trade fair equipment inventory
Optional connection to an existing ERP system in which these items are already managed

Participant management
As an option, the Event Manager can also include invitations for participants and the management of replies.

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Upload and selection of persons to be invited to an event
Automatic generation of invitations and a web link for re/deregistration
Central collection of replies in the corresponding Event Folder

Personnel planning
Planning of booth duty and internal event participants with automatic notifications.

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Selection and classification of required employees for booth duty and event management.
Selection of employees from BrandMaker users or internal company directory (which can be integrated).
Automatic e-mail notification of required individuals including details from Job Folder (time, date, address, travel details, etc.)

Team work and approvals
Automatic notification and optional approval processes facilitate cooperation for organizational purposes.

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Participants who have been entered in the Event Folder receive automatic updates regarding changes and deadlines
Optionally, superiors can set up approval processes for e.g. newly created Event Folders and for final approval for the preparation process by a central approver.

Cost tracking
All event costs are maintained in the Event Folder, ensuring constant transparency regarding the budget situation.

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Automatic compilation of order processes and associated costs
Display of incurred costs and individual items in Job folder
Alternatively, budget and cost management can also be implemented by integrating the Marketing Planner

Event dossier as export
The Event Folder can also be exported as a PDF file, and can therefore also be used for onsite event briefing.

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Well-organized event dossier in PDF format
Dossier can be e-mailed to event participants directly in the Event Manager
Selection of information to be transferred from Job folder to the dossier. This makes it possible to exclude confidential information such as budgetary and cost data, for example.

Weitere Infos finden Sie im Internet unter www.brandmaker.com oder gerne auch per Telefon unter 0721 9658574.